Finance, Administration, and HR Manager

Summary of the position 

The Finance, Administration, and HR (FAHR) Manager will oversee day-to-day financial management, implement administration systems, and lead hiring and human resources. They will manage a team of nine people and report directly to the FAHR Director. The ideal candidate must have a growth mindset, resilience to overcome challenges, and be prepared for the hard work of a fast- growing start-up organization. 

Resumen de la Organización 

Semilla Nueva has a team of 55 employees with a budget of $5.3M. The organization is based in Guatemala, with a US legal presence, activities in Honduras and El Salvador, and support from some of the world’s most prestigious donors, including Cartier Philanthropy, the Mulago Foundation and many others. Semilla Nueva develops high-yielding, climate-resilient maize seeds that have been conventionally bred (non-GMO) to have higher levels of the most important missing nutrients: zinc, iron, and quality protein. Our approach to large-scale adoption of these seeds relies on three strategies: 

1. Obtención de semillas biofortificadas comercialmente competitivas, que pueden aumentar los ingresos y evitar pérdidas de cosechas para los agricultores que actualmente utilizan semillas híbridas antiguas o variedades de polinización abierta (OPV) recicladas; 
2. Piloting subsidies to seed companies to profitably sell new, higher-yielding, climate-resilient, biofortified seeds at prices the poorest of the poor can afford. 
3. Trabajar con los gobiernos para institucionalizar estas subvenciones. 

Our goal is for a minimal amount of subsidy to support hundreds of thousands of farming families to use biofortified seeds, consume biofortified maize, and sell biofortified maize into the market, while improving their incomes. The biofortified maize sold in the market will be purchased and eaten by millions of poor consumers, improving the nutrition of these populations. In 2023, three seed companies in Guatemala produced and sold our seed, reaching over 24,000 farmers and feeding 800,000 people. Our seed is being used by the governments of Guatemala and El Salvador, with testing in process for El Salvador and Eastern Africa and a plan to reach 3 million farmers, feeding 100 million people within the next ten years. 

Tareas específicas 

• Departmental management 

○ Ensure team members are prepared for weekly meetings, prepare agendas with the FAHR Director, and ensure meeting minutes and follow-up 

○ Supervise of weekly departmental KPIs and support the team in overcoming challenges or setbacks 

○ When problems or needs for new solutions arise, research possible solutions, review and brainstorm with the team, and implement where possible or present to FAHR Director for decisions

○ Improve systems and practices related to how other organizational departments request support from the FAHR team and make it easier and more efficient for these departments to meet FAHR requirements 

○ For new projects, ensure team understanding and alignment with the FAHR director and supervise implementation while identifying problems and proposing solutions 

• Gestión financiera y administrativa 

○ Support the Finance and Administration Associate Manager in developing annual dra budgets for each department in the organization, reviewing expenditures monthly, and creating scenarios for budgetary changes as needed 

○ When financial reporting systems change, supervise the rollout of new systems ○ Supervisar la presentación de informes anuales, la tramitación de nóminas y los pagos de los servicios contratados (oficina de EE.UU. y Guatemala). 

○ Improve systems to track grant agreements/contracts and ensure compliance, including financial reporting 

○ Understand donor preferences to guide financial execution and reporting 

• Human Resources and culture 

○ Lead efforts with the HR coordinator to refine quarterly and annual performance reviews, 360 reviews, and team culture surveys 

○ Update job descriptions, annual review of salary and benefit benchmarks, and propose any adjustments 

○ Understand personnel needs within the organization, availability of talent in the market, and support department leads on the design of new positions and hiring activities 

○ Support the FAHR Director in systematizing and standardizing the hiring and onboarding process, developing indicators for outcomes, and presenting them to the leadership team. 

○ Create a framework for personal growth and training plans, support department leads in implementation, and monitor progress 

• IT Systems 

○ Assist in developing and implementing IT strategies that support the organization’s goals 

○ Responsible for planning, executing, and overseeing information technology (IT) projects 

○ Implementing and managing security measures to protect the organisation’s IT systems and data 

○ Setting and monitoring Service Level Agreements (SLAs) for IT support to ensure timely response and issue resolution and maintain high service availability

○ Ensure that team members have the tools and resources needed to perform their tasks effectively 

Cualificaciones 

Soft skills 

• Problem-solver and self-starter who can be up and running quickly aer thorough organizational onboarding
• Capacidad para anticiparse a los riesgos (de forma proactiva y no reactiva) 
• Pasión por contribuir y crear una cultura organizativa y de equipo altamente eficaz y colegiada. 
• Una trayectoria exitosa en el establecimiento de prioridades; agudas habilidades analíticas, organizativas y de resolución de problemas que apoyen y permitan una toma de decisiones acertada. 
• Capacidad para realizar un seguimiento de las tareas hasta su finalización
• Excelentes aptitudes para la comunicación y el establecimiento de relaciones, con capacidad para establecer prioridades, negociar y trabajar con diversas partes interesadas internas y externas. 
• Takes initiative and is self-motivated, resourceful, detail-oriented, dependable, with strong attention to detail
• Values alignment: You embody our 4 team’s values: Conviction for real development, Find the way, Transparency that empowers, and Congruence

Hard skills 

• Bachelor’s degree in business administration, accounting, finance, project management, industrial engineering or related field
• At least 5 years of overall professional experience; ideally, 3+ years of broad financial and operations management experience 
• Must be proficient in spoken, written, and reading business English and Spanish.

Deseado 

• Experience in infrastructure and systems management 
• A strong grasp of cybersecurity principles and best practices
• Knowledge of soware development practices, programming languages and application lifecycle management

RECRUITMENT PROCESS 

1. 30-45 minutos de conversación introductoria
2. A technical activity to measure analytic, organizational, problem-solving, and presentation skills
3. Una entrevista de dos horas
4. Entrevistas con el equipo directivo y los jefes de departamento de la FAHR
5. Pruebas psicométricas, verificación de antecedentes y referencias
6. Oferta y negociación final

COMPENSATION AND LOCATION 

• Compensation of 45,000-50,000 USD per year, depending on profile
• Seguro médico internacional totalmente cubierto por Semilla Nueva
• Localización: Ciudad de Guatemala
• Fecha de inicio: en cuanto identifiquemos a la persona adecuada
• Tipo de puesto: Jornada completa

Before applying, please review our website, blog, and Annual Report which are found at www.semillanueva.org 

To apply please email your CV to trabajo@semillanueva.org with the subject line “FAHR Manager – your name” 

Semilla Nueva is an Equal Opportunity Employer committed to sustaining a diverse community with a work environment that is welcoming, respectful, and encouraging to all. We foster a culture of inclusion that celebrates and cultivates diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, out-of-home care, age, national origin, socioeconomic status, religion, ability, culture, and experience.